Streamline Event Invitations with an Easy-to-Use Platform
Organizing an important event means more than just choosing a date and sending a few emails. It requires a system that can handle personalized invitations, secure RSVP tracking, and smooth guest check-ins—without the hassle. The Pegotec Event Invitation Management System offers precisely that.
Designed for embassies, organizations, and professionals who host private or formal events, this tool streamlines every step of the invitation process. From sending out initial invites to scanning QR codes at the door, the platform ensures a clean, elegant, and secure workflow.
The Smart Way to Manage Event Invitations and Check-ins
Built for High-Standard Events
The Pegotec Event Management System supports invitation-only events. Unlike ticketing platforms that target public shows, this system serves National Day celebrations, diplomatic receptions, corporate launches, and high-level networking events.
It helps organizers control the full lifecycle of the invitation—from data collection to on-site check-in.
Create Events with Full Flexibility
The system allows users to create events with all key details: name, time, date, venue, and organizer information. Users can easily update and edit events at any time—even after publishing. Each event stands on its own, and organizers can assign it to specific users with customized access.
Manage Invitees Professionally
Invitees can be created one by one or imported in bulk. Each invitee may include a primary contact name, alternative emails, spouse name, and organizational affiliation.
Once assigned to an event, the system generates a unique invitation and secure RSVP link for each guest. No login required. Just one tap to confirm attendance.
For those attending with a partner, the system can automatically include the spouse’s name or default to a general “and partner” phrase—flexibly adapting to each guest.
Customize Invitations and Emails
Every email is editable per event. Organizers can define templates for subject lines, introduction text, RSVP buttons, and reminder messages. This ensures consistent branding, personalization, and professionalism.
You can also attach a custom-designed PDF invitation, complete with logos, guest names, and a QR code.
These personalized invitations improve engagement and add a touch of elegance that guests appreciate.
Secure RSVP Tracking and Automated Reminders
The Pegotec Event System tracks RSVP status in real time. Organizers can monitor who has accepted, declined, or not responded. For those pending, the system can send automatic reminders based on a schedule.
Thanks to a built-in scheduling system, emails go out automatically after the specified date. Invitees added later will still receive invitations—but they won’t receive outdated reminders unless sent manually.
This automation avoids errors and ensures smooth communication with minimal manual effort.
Easy Check-In with QR Codes
On the day of the event, organizers check in each guest using the Pegotec Event Application. Each invitee’s QR code links directly to the event and confirms their attendance instantly.
This digital check-in system eliminates the need for printed lists or manual ticking. It speeds up entry, prevents duplication, and ensures real-time attendance reporting.
Organization and Access Control
Multiple organizations can use the same system independently. Each organization manages its invitees and events. Users can be assigned roles. This ensures data privacy and operational control, especially useful for embassies or institutions with multiple departments.
Designed for Simplicity and Efficiency
The system is clean, easy to use, and built for non-technical users. It works well on all modern browsers and requires no installation. Setup is quick, and the interface is intuitive.
Users can create events, import invitees, send invitations, and manage check-ins—all within minutes.
Explore It Yourself
Contact Pegotec to try out the Pegotec Event Invitation Management System. You can also read the How It Works page for a step-by-step overview of the platform’s key features.
Whether you’re organizing a diplomatic gathering or a corporate celebration, this system helps you keep things professional, secure, and efficient.
FAQ – Pegotec Event Invitation Management System
The system serves private, high-profile events such as embassy receptions, diplomatic gatherings, company launches, and official celebrations. It does not function as a ticketing platform for public shows or seated banquets.
Yes. Emails and PDFs can include personal details like names, organizations, and RSVP links using placeholders.
Each invitation includes a one-click RSVP link. Guests can confirm or decline attendance with a single tap. No login is needed.
The system includes a unique QR code in each invitee’s email or PDF invitation. On the day of the event, organizers scan the code using the Pegotec Event App to register attendance.
Yes. The system automatically sends email reminders to guests who haven’t responded. It excludes invitees added after the reminder date from these reminders.